The constitution of the Hanger Hill (East) Residents' Association

 

 

 

 

HHERA CONSTITUTION


BELOW IS THE REVISED HHERA CONSTITUTION, ADOPTED AT THE 2008 AGM.

THE HANGER HILL (EAST) RESIDENTS' ASSOCIATION
CONSTITUTION OF THE ASSOCIATION (REVISED 1987/1997/2007/2008)

1. The Association shall be called ''The Hanger Hill East Residents' Association'' hereinafter called ''the Association'' or ''HHERA''. 

2. Membership of the Association is open to all residents of the Hanger Hill Estate, being the area bounded by Hanger Lane, Western Avenue, the Piccadilly Line between Park Royal and North Ealing stations, and Queens Drive (including Queens Parade). At meetings of the Association any person not named on the published electoral roll may be asked to provide a utility bill not more than three months old as proof of residence and a passport or driving licence as proof of identity.

3. The aims and objects of HHERA are to serve and protect the interests of the residents of the Hanger Hill Estate and to protect, improve and further the amenities of the Estate. It will be a principle always of HHERA to recognise the cultural diversity of the Hanger Hill Estate and its residents, appreciating that all residents, no matter their age, race, ethnic origin, gender, religious or political affiliation or financial position, have something positive to contribute to the Estate and the people living here.

4. The officers of the Association shall comprise a Chairman, a Vice Chairman, a Secretary and a Treasurer. Other posts may be designated by the Committee to serve the needs of the Association as occasion demands. 

5. The business of the Association shall be conducted by a Committee elected at the Annual General Meeting (AGM). The Committee shall consist of a maximum of eleven members. Every nomination for the Committee shall be proposed and seconded by a member of the Association and shall contain a confirmation by the nominee that he/she is willing to stand. Nominations shall be submitted in writing to the Secretary at least seven days before the AGM. Unless the Chairman considers it to be unnecessary, an election shall be determined by a paper ballot with the eleven nominees who receive the highest number of votes being elected. 

6. The officers of the Association shall be elected by the Committee from amongst their members at the first Committee meeting following the AGM. In the event of any member dying or resigning, the Committee may co-opt another member of the Association to sit on the Committee for the period until the next AGM. 

7(a) The Annual General Meeting of the Association shall normally be held in the month of April each year. Three weeks’ notice shall be given of the AGM. 

7(b) An Extraordinary General Meeting (EGM) of the Association shall be called if 10 or more members of the Association request in writing a meeting stating the purpose of the meeting. Such a meeting shall be held within 28 days of the receipt of such a request or at a time mutually agreed between the Committee and those proposing the meeting. 

8. The Committee shall meet as often as the Committee members deem necessary but this should be at least twice a year. If a Committee member does not attend two meetings consecutively without any apology, it will be deemed that he, or she, no longer wishes to serve, will be automatically retired from the committee and he, or she, will be advised accordingly. 

9. At each AGM, all members of the Committee shall retire but shall be eligible for re-election. In the annual elections of Officers and Committee members, all candidates will issue brief but relevant biographies, and these will include their age, and the number of years service they have given, if they have already served as Officers or Committee members.

10. At the AGM, all residences within the catchment area of the Association as defined in paragraph 2 above, shall have one vote. The Chairman shall in the case of an equality of votes have a second, or casting vote. 

11. Any member wishing to move a motion at the AGM shall give notice in writing to the Secretary not less than 7 days before the date of the meeting. Emergency motions for matters which arise after the last date (7 days prior), including on the night, will only be allowed for debate at the discretion of the meeting.

12. Minute books shall be kept by the Association and the Secretary shall enter a record of all proceedings and resolutions. 

13. All funds raised for or on behalf of the Association shall be applied to further the object and aims of the Association and for no other purpose. The Treasurer shall keep proper accounts of the finances of the association. Expenditure above £100 must be authorised by the Committee. 

14. The accounts of the Association shall be audited once a year by an auditor elected at the previous AGM each year. The financial year of the Association ends on 31 December. 

15. Any funds at the disposal of the Association should be held in a bank or building society. In the event of the Association ceasing to operate, such funds, archives and any other materials or interests shall be made over to an adjacent residents' association, which will be decided by the Committee, and will not be redistributed. 

16. The Committee shall have the power to co-opt for the period until the next AGM up to an additional three members of the Association on to the Committee (in addition to the maximum number specified in paragraph 5 above) specifically to aid it with research and implementation of matters that benefit the aims and objectives of the Association.

17. This constitution may be added to, repealed or amended by a resolution at any Annual or Extraordinary General meeting, notice of which will be as set out in paragraph 7 above, and shall have contained particulars of the proposed modifications.

                                                                                                                                             Last revised April 2008